Shared Libraries

Share Socrative quizzes and collaborate with your colleagues.

Allison Gottlieb avatar
Written by Allison Gottlieb
Updated over a week ago

Shared Libraries make it even easier for you to share, edit and collaborate on quizzes with your colleagues. Whether you are working alongside a co-teacher, collaborating with a group of colleagues teaching the same subject, or mentoring new educators in your learning community, Shared Libraries let your team access, co-create, and share the material you need to engage your learners more deeply - all within Socrative.

Save time searching for questions, collaborate more, and enjoy greater flexibility to customize your assessments when you share quizzes together in one space.

Creating a Shared Library

To create a Shared Library, navigate to 'Library' in the top menu. From there, select

'+ Shared Library' on the left-hand side. Once selected, you will be prompted to give your Shared Library a name and then select 'Create Library to create it.

Once created, your new Shared Library will be accessible from the menu on the left-hand side of the Library area, under the 'Shared' listing. As the creator, you are also the owner of the shared library and will be able to invite your colleagues to begin viewing and editing quizzes together, add content, and modify the settings of the library. This process is explained in the "Adding Members to your Shared LIbrary" section below.

Adding content to the Shared Library

Once your Shared Library has been created, bring it to life with the content you want to share and edit with your teaching team.

To add quizzes to your shared library, navigate to the desired Shared Library. Here you will see all quizzes along with folders that have been created for an extra level of organization.

Selecting 'Add Quiz' from within your Shared Library allows you to either create or import a quiz. There were a few ways you can create a new quiz. Click on 1 of the 4 options below to learn more!

Adding members to your Shared Library

Once you have created your Shared Library, you can invite others to join your library to access shared quizzes and collaborate on content together.

To invite colleagues, go to 'Members' and then click the 'Invite' option on the right-hand side of the screen. You can choose to invite members as either a viewer or an editor. An invite link will be generated for you to share with invitees depending on the role you choose. Simply copy the invite link and send it. The invite link will allow your colleagues to join your Shared Library.

If you have been invited to join a Shared Library, you can join by clicking on the invite link shared with you or copying it to your browser and selecting 'Join Library' - just like that, you'll be added as a member of that library. If you are not signed in to Socrative, you will be prompted to sign in to your account first.

No longer want to share, or are you having difficulty with the link? No problem! You can always reset the shareable invite link by clicking the arrow or simply turning it off.

Access Levels

There are three levels of access: Owner, Editor and Viewer. You can also remove any members from the library. There can only be one owner of a library. If you designate another colleague as the owner, you are transferring your ownership. In doing so, you will become an Editor of the Library.

Owner

Can edit content, members, settings and delete the library.

Editor

Can edit library content and members.

Viewer

Can only view and export library content. Can view members.

Changing Access Levels

Once your colleagues have joined, you can view them within the 'Members' tab in your Shared Library. Here, you can manage the access level for each Member of your library by selecting the dropdown menu underneath 'Access Level'

Removing a member

When removing a member from a shared library, they lose access to all quizzes in this library.

Shared Library Limits

  • You can have 100 editors (including the owner) and 100 viewers for each Shared Library.

  • You can have a total of 20 Shared Libraries within your account.

Member Permissions

If the member is a Pro User

Owner

Editor

Viewer

Quiz Management

Full

Full (minus delete forever)

  • Launch a Shared Library Quiz

  • Copy a quiz to the Personal Library

Folder Management

Full

Full (minus delete forever)

None

Member Management

Full

Viewer invite link

Viewer invite link

Library Management

Full

None

None

If the member is a Free User

Owner

Editor

Viewer

Quiz Management

Delete Actions

Delete Quiz

None

Folder Management

Delete Actions

Delete Folder

None

Member Management

Full

Viewer invite link

Viewer invite link

Library Management

Full

None

None

Collaborating in your Shared Library

Editing quizzes in Shared Library is simple. Create a new quiz or select an existing quiz added to your shared library that you want to edit. While editing, the quiz will be locked to prevent multiple simultaneous edits from overwriting your progress.

You can edit your questions and answers, add new question types or reorder content, adjust question weights, and modify images and explanations. When you are done editing, simply select 'Save and Exit.'

When quizzes are complete, you can select the '...' beside the quiz to move the classroom-ready quiz between folders or copy it to your personal library.

Shared Library Settings

Renaming your Shared Library

To rename your Shared library go to the Settings tab, insert the desired name and click 'Update'. The name will be modified for all members.

Deleting your Shared Library

As the creator of a Shared Library, you can also permanently delete it. In your Shared Library, navigate to 'Settings'. Once there, at the bottom of the menu, you will see the option to delete your library. Please note that this is a permanent, irreversible action and will delete the Library for everyone it is shared with.

Launching a quiz created in a Shared Library

When your Shared Library quiz is ready for students, you can just open the 'Launch' menu. Select your Shared Library from the Launch menu to access quizzes and folders from your shared library. Once your quiz is selected, select your delivery method and setting preferences and launch!

Alternatively, you can launch a Shared Library Quiz from the Library page. To do so, click on the ellipsis menu ("...") or right-click on the desired quiz and hit 'Launch'

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